Beck Construction & Excavation, Inc
Office Coordinator
South Jordan, Utah•Full-time
$21 - $25 hourly
$21 - $25 hourly
About the Job
Position Overview
We’re looking for someone who can help keep our office organized, our paperwork flowing, and our day-to-day operations moving forward.
This position is responsible for managing accounts payable documentation, including tracking invoices, receipts, and vendor records, while supporting the overall flow of office operations. The role ensures that financial and administrative information is accurate, organized, and ready for processing.
The position also serves as the front line of the office, handling incoming calls and greeting visitors, vendors, and employees in a professional and welcoming manner. In addition, this role supports time tracking processes and provides administrative support across accounting and HR functions as needed.
Absolutely—here’s your full, polished job posting with the tone you want: clear, professional, and descriptive (not overly sales-y), while still attracting the right candidate.
Primary Responsibilities
- Manage and track incoming invoices, receipts, and vendor documentation to ensure accuracy and completeness
- Perform accurate and timely data entry of accounts payable transactions
- Maintain organized vendor files, including W-9s, insurance documents, and contact information
- Monitor invoice status and follow up on missing information or discrepancies with vendors and internal staff
- Support the accounts payable process by preparing documentation for payment processing and approvals
- Assist in tracking and organizing weekly field paperwork, including receipts, delivery tickets, and supporting documentation
- Help ensure time tracking information is submitted, complete, and ready for payroll processing
- Provide administrative support to accounting and HR functions, including document organization and data entry
- Serve as the first point of contact for the office, answering and directing incoming phone calls
- Greet and assist visitors, vendors, and employees in a professional, friendly, and welcoming manner
- Maintain a clean, organized, and professional front office environment
- Manage incoming mail, deliveries, and general office coordination tasks
- Identify opportunities to improve organization, tracking, and office processes
- Adapt to shifting priorities and support additional responsibilities as needed
What Success Looks Like
- Invoices, receipts, and vendor documentation are consistently organized, accurate, and easy to locate
- Accounts payable information is entered on time with minimal errors
- Missing paperwork is identified and followed up on proactively
- Weekly field paperwork and time tracking are complete and ready for processing
- The office runs smoothly, with calls handled promptly and visitors greeted professionally
- Tasks are followed through to completion without details being overlooked
- Over time, the role grows to support additional responsibilities such as payroll, time tracking, or HR-related tasks
Skills and Qualifications
- Working knowledge of accounts payable processes and basic bookkeeping principles
- Strong organizational skills with the ability to manage high volumes of paperwork and digital records
- High attention to detail and accuracy in data entry and document tracking
- Ability to prioritize tasks and manage time effectively
- Proficiency in Microsoft Office, especially Excel; experience with accounting or payroll systems preferred
- Strong communication skills and ability to interact professionally with vendors, field employees, and office staff
- Ability to handle confidential financial and employee information with discretion
- Self-motivated with a proactive approach to problem-solving and task ownership
- Flexibility and willingness to support multiple areas of the business, including accounting, payroll, and HR support
- Interest in learning and growing into expanded responsibilities over time
Minimum Requirements
- High school diploma or equivalent required
- 1–3 years of experience in accounts payable, administrative support, or a related office role preferred
- Experience working with invoices, receipts, or financial documentation strongly preferred
- Basic understanding of bookkeeping or accounting processes preferred
- Proficiency with Microsoft Excel and general computer systems
- Strong organizational, communication, and multitasking abilities
- Ability to work in an office environment with frequent interruptions and changing priorities
Apply
If you are organized, dependable, and interested in supporting how a business operates day-to-day, we encourage you to apply. Resumes can be sent to HR@Beckconstruct.com
About Beck Construction & Excavation, Inc
At Beck Construction & Excavation, Inc., we build more than just infrastructure—we build trust, opportunity, and lasting partnerships. Based in Northern Utah, we are a team of hard-working professionals who take pride in doing things the right way, every time. Our work spans residential, commercial, and municipal projects, and we’re known for our precision, reliability, and no-drama attitude on the job site.
Excavation and Concrete – Precision Work, Built to Last
This is our arena. This is where we thrive. We specialize in earthwork, excavation, and concrete solutions that lay the literal foundation for everything that comes after.
We believe in hiring people who are confident in their skills, committed to their craft, and eager to learn. Our crew members are trusted with real responsibility and given room to grow. Whether you're just starting out or bringing years of experience, you’ll find a place here where your work ethic, attitude, and attention to detail truly matter.
We offer competitive pay, steady work, and a strong culture built around our values:
Excavation and Concrete – Precision Work, Built to Last
This is our arena. This is where we thrive. We specialize in earthwork, excavation, and concrete solutions that lay the literal foundation for everything that comes after.
We believe in hiring people who are confident in their skills, committed to their craft, and eager to learn. Our crew members are trusted with real responsibility and given room to grow. Whether you're just starting out or bringing years of experience, you’ll find a place here where your work ethic, attitude, and attention to detail truly matter.
We offer competitive pay, steady work, and a strong culture built around our values: